Workbook, free download
The Renewal Calendar Workbook.
The Renewal Calendar Workbook is a free spreadsheet that maps every SaaS renewal date, notice window and leverage point across your portfolio, so nothing auto renews by surprise. It is the planning layer that turns the renewal playbook into a dated, owned schedule.
What is inside
- A row per contract with the renewal date, the notice window deadline and the auto renewal flag.
- A leverage timeline that counts back 6 months from each renewal so the work starts on time.
- Columns for current run rate, the vendor opening ask and your target, to track each negotiation.
- A portfolio view that surfaces renewals stacked too close together, ready for co terming.
Why a calendar wins renewals
The renewal is won early. Starting 6 or more months ahead is what gives you time to benchmark, gather usage data and build a credible alternative before the vendor sets the frame. The workbook exists so that lead time is never lost to a missed notice window or a surprise auto renewal. Use it alongside the SaaS Renewal Playbook, which explains each move in depth, and the work on auto renewal clauses and how to disarm them.
The context it plans for
In 2026, AI driven renewal asks run 20 to 37 percent against a historical 3 to 9 percent annual uplift, and about 60 percent of vendors mask increases through SKU migration, rebundling or credit based pricing. Figures are from published market analysis of enterprise SaaS pricing. A dated calendar is the simplest defense, because it removes the deadline pressure the vendor relies on.
Already inside a notice window?
Do not wait for the spreadsheet.
If a renewal date is close and the notice window is tight, send it to us now. We will tell you what is still possible. We improve your deal or we reimburse our service fee.
Get a Quote →Last reviewed April 2026